ASSET MANAGEMENT

A lot of unnecessary expenses are made because people buy assets that are unused in other departments. Or equipment leases are continued while nobody is using the equipment anymore. The asset management module helps you to keep track of all your physicaland digital assets such as software licenses, computers or vehicles. You can track maintenance cost and find out who is using which assets.

The module can be configured for each user group by setting access rights to fields and functions. You can also define your own processes for modifying or creating data by defining custom workflows. Specific functions for your organization can be implemented on request. The standard functions of this module include:

Categories: You can create your own categories for assets and catalog items. Items in the catalog can be assigned to multiple categories.

Attributes: You can define customer attributes for each asset category. For example in the category 'computer' you can add attributes 'memory' and 'disk size' for storing information that is relevant to computers only.

Assets: Assets are physical or digital things you own or use. You search for assets in your organisation and track all information related to the asset.

Catalog: In the catalog you can store descriptions, prices and other information on items that can be ordered. You can link an asset to a catalog item so that you can see where these items are used in your organization.

Documents: All documents related to an item can be uploaded and attached so that they can be viewed online. Examples are user manuals, license agreements, photos or instruction videos.

Users: For every asset you can define the persons or organizations that are the users and owners. When somebody leaves the organization you can ensure that all assets assigned to that person are returned.

Value: You can enter the purchase price, residual value and depreciation method. Based on this information the system will calculate the current value.

Warranty: You can track when the warranty on assets expire. By storing the warranty information you can prevent that repair cost are paid while the item is still under warranty.

Systems: You can group assets into logical systems, such as for heating, airconditioning or security. The system information can be used for problem solving, maintenance or inspection purposes.

Maintenance: Every asset has its own calendar where you can track maintenance dates. You can store the corrective and preventive maintenance history and see the amount of money spent and the amount of days that the asset has been out of service.

Reservations: You can view the asset calendar to see if an asset is available. For every reservable asset you can track reservation cost, reservation status, return condition and security deposit.

Inventory: Assets can be stored in one or more inventories. For every inventory you can define the price, stock, minumum/maximum stock levels and number of items that are on order.

Transactions: The inventory is updated via incoming and outgoing transactions. For each transaction you can track the date, operator, type of items and number of items.

Orders: After selecting a supplier the system can automatically find the items that needed to be added to the purchase order based on current, minimum and maximum stock. The inventory units and quantities are automatically converted to order units.

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