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CONTRACT MANAGEMENT
24 uur hour per day accessible
from anywhere
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Every organization has to manage contracts for employees, leases or maintenance. Cost can be saved by making sure that payment terms are observed and that contracts are extended or terminated on time. The contract life cycle module helps you to quickly create contracts and to keep track of contract documents, clauses, payment schedules and critical dates. You can link contract clauses with the original text in a scanned digital version of the contract.
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Documents:
You can link documents such as draft versions, scanned documents, letters and other interactions. You can manage document versions, add comments, upload, download and view documents.
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Creation:
By using contract templates, parameters and a clause library you can quickly generate contracts and send the contracts as PDF or Word documents per email.
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Abstraction:
You can scan incoming contracts and abstract clauses and critical dates so that you can quickly find contracts and can generate an overview of critical dates and clauses.
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Indexing:
Contracts can be indexed automatically. You can specify a date and a percentage. You can specify a different index for certain items in the contract, so that the index only applies to rent and not to the service expenses.
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Notifications:
You can enter a schedule with critical dates such as for termination, payments or extensions. For each date you can define the frequency and how many days before you want to receive a reminder.
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Invoicing:
Prices, discounts, dates and billing periods can be specified for each contract item. The automatic invoice generation helps you to save time and avoid mistakes.
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Workflows:
You can define custom workflows for new contracts, renewals or terminations.
This can be just a reminder or a more complex workflow with time escalations and approval procedures.
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The module can be configured for each user group by setting access rights to fields and functions. You can also define your own processes for modifying or creating data by defining custom workflows. Specific functions for your organization can be implemented on request.
FEATURES
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Documents
Version management
Drag and drop
PDF conversion
Markup and viewing
Full-text search
Notification
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Prices
Price per item
Price per period
Escalations
Historical prices
Discounts
Downpayment
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Invoicing
Invoicing period
Invoice template
Invoice generation
Email invoices
Book invoices
Invoice reminders
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Generation
Template contracts
Clause library
Contract negotiation
Interactions
PDF/Word generation
Workflows
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Notifications
Extensions
Terminations
Schedules
Email
Reports
Workflow
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Workflow
Graphical design
Email notifications
Automatic tasks
Parallel paths
Authorisation
Roles
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Contract abstraction
Scanning
Viewing
Markup
Clause library
Dates
Contract parties
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Indexing
Multiple index rates
Fixed price
Index percentage
Index values
Historical prices
Effecive date
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Reporting
Word templates
Sorting and grouping
Graphs and charts
Digital dashboard
Email reports
PDF, HTML, XML
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Example screens web interface
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| | FMIS, CRM, Property management, Asp, Facility management, Inventory management, Project management, Asset management, Maintenance management, Key management, Workflow management, Document management, Cafm, Fm Software, Real Estate, Reservations, Workorders, Hrm, Contact management, Contract management, Workplace Automation, Online, Open source, Workplace Automation, Webservice, Webservices, Internet, SaaS, ASP, Application Service Provider, Software as a Service, Surveys, Online surveys, Survey, E-procurement |