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CONTRACT MANAGEMENT

24 hour per day accessible
from anywhere

Every organization has to manage contracts for employees, leases, maintenance, services, sales or purchases. Axxerion helps you by ensuring that payment terms are observed and that contracts are renewed or terminated on time. The contract life cycle module helps you to quickly create contracts and to keep track of contract documents, clauses, payment schedules and critical dates. You can link contract clauses with the original text in a scanned digital version of the contract.

Documents: You can link documents such as draft versions, scanned documents, letters and other interactions. You can manage document versions, add comments, upload, download and view documents.
Creation: By using contract templates, parameters and a clause library you can quickly generate contracts and send the contracts as PDF or Word documents by email.
Abstraction: You can scan incoming contracts and abstract clauses and critical dates so that you can quickly find contracts and can generate an overview of critical dates and clauses.
Indexing: Contracts can be indexed for automatic cost increases. You can specify a date and a percentage. You can specify a different index for any of the items in the contract. For example, an index would only apply to rent and not to the service expenses.
Notifications: You can enter a schedule with critical dates such as for termination, payments or extensions. For each date you can define the frequency and how many days before you want to receive a reminder.
Invoicing: Prices, discounts, dates and billing periods can be specified for each contract item. The automatic invoice generation helps you to save time and avoid mistakes.
Workflows: You can define custom workflows for new contracts, renewals or terminations.
This can be just a reminder or a more complex workflow with time escalations and approval procedures.

FEATURES

  Documents
Version management
Drag and drop
PDF conversion
Markup and viewing
Full-text search
Notification
  Prices
Price per item
Price per period
Escalations
Historical prices
Discounts
Down payment
  Invoicing
Invoicing period
Invoice template
Invoice generation
Email invoices
Book invoices
Invoice reminders
 
  Generation
Template contracts
Clause library
Contract negotiation
Interactions
PDF/Word generation
Workflows
  Notifications
Extensions
Terminations
Schedules
Email
Reports
Workflow
  Workflow
Graphical design
Email notifications
Automatic tasks
Parallel paths
Authorization
Roles
 
  Contract abstraction
Scanning
Viewing
Markup
Clause library
Dates
Contract parties
  Indexing
Multiple index rates
Fixed price
Index percentage
Index values
Historical prices
Effective date
  Reporting
Word templates
Sorting and grouping
Graphs and charts
Digital dashboard
Email reports
PDF, HTML, XML
 

Example screens web interface
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