PROCUREMENT

The procurement module enables you to save cost by increasing the efficiency of the purchasing process. You can keep track of suppliers and purchasing contracts and can create a catalog of products and services. You can track discounts, quantities and prices per product and see how much has been ordered and delivered. Employees can submit purchase orders online. The OCI integration enables you to order items from third-party web sites.

Suppliers: All information on suppliers is accessible via Internet. You can define custom fields to track specific information and can quickly access related contracts, articles, purchase orders and invoices.

Purchasing contracts: You can register all purchase contracts in a secure location. Scanned contracts are accessible via Internet and you can keep track of prices, discounts, contract periods and dates.

Catalog and e-store integration: You can create your own catalog with photos, prices, discounts and synchronize the catalog via XML or CSV with suppliers. The OCI interface enables you to purchase articles from a third-party e-store.

Orders and approvals: You can specify a workflow for each category of purchase order. After the order has been approved it can be sent to the supplier via email as PDF or XML file.

Inventory management: You can automatically create invoices based on minimum stock levels. Deliveries can be tracked so that you have an up to date overview of current stock levels.

Invoice processing: Incoming invoices can be registered centrally and assigned to persons or departments using workflows. The invoices can be matched to purchase orders and deliveries.

The module can be configured for each user group by setting access rights to fields and functions. You can also define your own processes for modifying or creating data by defining custom workflows. Specific functions for your organization can be implemented on request.

FEATURES

	Contact management Mailings Interactions Leads Quotations Purchase orders Invoices		Prices Purchase price Sell prices Price units Volume discounts Valid date Price tables		Workflows Purchase contracts Internal orders External orders Deliveries Invoice approval Invoice matching
	Contract management Documents Prices Discounts Notifications Escalations Dates		Inventory management Min/max stock Ordering units Price units Packaging units Automatic ordering Reservations		Integration LDAP Intranet FTP in/out Email in/out Stylesheets Web services
	Catalog Suppliers Prices and discounts Photos and documents Spare parts Alternatives Configurations		E-procurement Configuration E-store connection Authorization Punchout/OCI Purchase orders Catalog items		Reporting Word templates Sorting and grouping Graphs and charts Digital dashboard Email reports PDF, HTML, XML