PROPERTY MANAGEMENT

The property module helps you keep track of leased and owned properties. You can quickly find out where space is available and which areas are leased or sub-leased. Occupants can submit maintenance requests online and workorders can be generated for internal or external service providers. You can budget, schedule and execute maintenance activities, analyze revenue and expenses and generate invoices.

Digital file: For every property you can store key information such as address, geographical location, ownership, area and occupancy. Documents, photos and drawings are accessible via Internet.

Servicedesk: Occupants can submit maintenance requests and make reservations via Internet. Tasks are automatically created for internal or external service providers. You can track cost and generate invoices.

Availability: Areas can be linked to occupants and lease contracts. You can quickly find out which areas are available now and in the future and charge expenses based on area usage.

Budgets: For every property you can define one or more budgets. The expenses for maintenance, utilities and cleaning can be booked to specific items in the budget. You can view the actual status of property budgets online.

Maintenance: You can create maintenance plans for a property. The annual maintenance cost can be calculated and you can automatically generate workorders for executing the maintenance.

Invoicing: You can automatically generate and email invoices. Lease amounts are automatically calculated based on area occupancy and price escalations. You can define the applicable service charges per area.

The module can be configured for each user group by setting access rights to fields and functions. You can also define your own processes for modifying or creating data by defining custom workflows. Specific functions for your organization can be implemented on request.

FEATURES

	Digital file Drawings Photos Insurances Licenses Valuations Qualifications		Availability Rentable area Available area Occupants Lease status Month calendar Year calendar		Key management Key codes Cylinder codes Key bunches Area access Issuing keys Return keys
	Servicedesk Complaints Reservations Requests Work orders Orders Billing		Areas Drawings Photos Materials Occupants Locks CAD		Reservations Areas Equipment Catering Availability Cross charging Invoicing
	Maintenance Surveying Activities Scheduling Budgeting Work orders Invoicing		CAD integration CAD viewing Create areas Update areas Link to area Link to asset Highlight areas		Reporting Word templates Sorting and grouping Graphs and charts Digital dashboard Email reports PDF, HTML, XML