PROPERTY MANAGEMENT

Buildings and facilities are often the largest expense after payroll. The property module helps you to keep track of leased or owned properties. For each property you can define floors and rooms and assign assets and people to areas. This way you can find available space and compare cost per department or person. You can also specify bi-directional links with CAD drawings. If you click on a person, asset or area in the drawing a screen with all information is displayed.

The module can be configured for each user group by setting access rights to fields and functions. You can also define your own processes for modifying or creating data by defining custom workflows. Specific functions for your organization can be implemented on request. The standard functions of this module include:

Categories: You can define custom categories and assign properties and areas to one or more categories, such as rentable, usable, common or office. You can filter and search based on categories.

Attributes: For each category you can define custom attributes. For instance a property category 'gas station' can have an attribute 'number of pumps' and an area category 'conference' can have an attribute 'number of people'.

Calculations: The floor sizes are automatically rolled up to the parent level. You can quickly calculate the amount of space per category and per property.

Drawings: AutoCAD drawings or scanned paper drawings can be attached to an area. You can link areas, assets and persons to elements in the CAD drawing.

Persons: You can assign persons to areas and view reports on the available space per person and department. It is possible to assign a person to multiple areas, for example if a person works from more than one location.

Assets: Assets can be assigned to areas. You can quickly find where an asset is located and view a report of all assets by property or area.

Systems: You can group assets into logical systems, such as for heating, airconditioning or security. The system information can be used for problem solving, maintenance or inspection purposes.

Documents: The property module includes all functionality of the document management module. You can manage all property related documents such as drawings, licenses, tax filings and valuations.

Requests: You can create a new request and view outstanding requests related to the property. Property specific workflows for request management can be created.

Team: Every property can have a team of persons that are responsible for operating the property. Each team member can be assigned to a user group which defines the access rights and the workflow task this person will receive.

Insurance: You can manage all insurances related to the property. The information can be used in case of an emergency, to calculate cost and to make sure that properties are adequately insured.

Reservations: Every area has its own calendar with events related to the area such as maintenance, cleaning or reservations. You can check if a conference room is available and add your meeting to the area calendar.

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