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RESERVATIONS

Direct booking of rooms and
equipment via Internet

The reservation module allows you to quickly make online reservations for rooms, equipment, food and special services. You can specify one or more search criteria, such as a conference room for 10 persons with a video projector. For each reservable space or item you can define one or more rates per hour or piece so that the total cost can be calculated and cross charged. This module can also be used for reservations of professional services, hoteling and parking spaces.

Submit online: Employees can make reservations for rooms, cars, equipment or catering online via Internet or intranet. The reservation calendar shows the availability and reservation costs are calculated.
Graphical planboard: The planboard shows a graphical overview of reservations for a day, week or month. You can directly reserve rooms or equipment via the planboard.
Rooms and equipment: You can search for suitable rooms based on size, location, availability and attributes such as 'video projector', 'window' and 'wireless access'.
Catering: Consumables such as coffee and other drinks, lunches and supplies such as pencils and pads can be selected from the system catalog. You can define costs, specify the catering time and generate a consolidated catering list.
Approvals and notifications: You can define custom reservation workflows with approvals, email confirmations and notifications. Tasks will be created for internal departments and external suppliers.
Invoicing: The total cost of the reservation, including deposits and potential charges for any damages, is calculated and can be charged to a cost center. You can generate invoices or export reservation expenses to a financial system.

The module can be configured for each user group by setting access rights to fields and functions. You can also define your own processes for modifying or creating data by defining custom workflows. Specific functions for your organization can be implemented on request.

FEATURES

  Planboard
Daily overview
Week overview
Point and click
Conflicts
Catering
Work hours
  Catering
Supplies
Food
Catering lists
Catering time
Ordering
Invoicing
  Invoicing
Hourly rates
Daily rates
Discounts
Deposits
Pre payment
Cost centers
 
  Areas
Availability
Seating arrangement
Capacity
Linked areas
Linked assets
Photos
  Persons
Availability
Work hours
Vacation
Location
Qualifications
Rates
  Reporting
Word templates
Sorting and grouping
Graphs and charts
Digital dashboard
Email reports
PDF, HTML, XML
 
  Equipment
Specifications
Photos
Maintenance
Depreciation
Deposits
Availability
  Recurring reservations
Start date
End date
Frequency
Day in week
Day in month
Number
  Workflow
Graphical design
Email notifications
Automatic tasks
Parallel paths
Authorization
Roles
 
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FMIS, CRM, Property management, Asp, Facility management, Inventory management, Project management, Asset management, Maintenance management, Key management, Workflow management, Document management, Cafm, Fm Software, Real Estate, Reservations, Workorders, Hrm, Contact management, Contract management, Workplace Automation, Online, Open source, Workplace Automation, Webservice, Webservices, Internet, SaaS, ASP, Application Service Provider, Software as a Service, Surveys, Online surveys, Survey, E-procurement